Population Services International

Finance & Compliance Director, Haiti

1 month ago(12/11/2017 11:49 AM)
Job ID
2017-2379
# of Openings
1
Category
Country Program Operations
Position Location: City
Port-au-Prince
Latin America & The Caribbean
Position Location: Country
Haiti

 

Job title: Finance & Compliance Director

Department: Latin America and the Caribbean

Based in: Port-au-Prince, Haiti

Up to: 15% international travel

Reports to: Executive Director of OHMaSS

 

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

 

There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

 

Your contribution

You will lead a department of 15 people including 3 direct reports in the main office in Port-au-Prince. You will report directly to and collaborate closely with the Country Director (CD).  You will be part of the Senior Management Team and you will engage with the broader PSI team, working with your local colleagues as well as colleagues in PSI’s global operations to support OHMaSS needs. Your responsibilities will include:

Strategic & Leadership

  • Contribute to organizational strategic planning and goal setting in line with the PSI global strategic plan
  • Maintain sound financial systems and policies in line with GAAP, PSI policy, funder regulations, and local law
  • Provide assurance that records and controls are sufficient to ensure the accuracy and reliability of financial information by enforcing the application of appropriate procedures and internal controls
  • Manage the Senior Accounting Manager, Sr Controller Manager and the Compliance Officer
  • Set individual goals that are specific, measurable and time-bound and coach finance staff to achieve goals and professional growth
  • Coach finance staff to achieve goals and professional growth
  • Liaise with headquarters for training, reporting, problem-solving, system issues and other needs as they arise
  • Build the capacity of both finance and non-finance staff; support the capacity building of sub-awardees
  • Manage projects and initiatives, including getting buy-in from stakeholders and following up to ensure implementation
  • Lead change management when implementing new processes and systems
  • Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity
  • Enforce the application of appropriate procedures and internal controls

Manage Budgeting

  • Lead the implementation of departmental budgeting
  • Support budget and proposal development, and budget monitoring and re-alignment, by supplying timely and accurate financial information to program teams
  • Support the development of the annual operating budget (AOB) by headquarters

Manage Accounting, Budgets and Grant Contracts

  • Ensure the flow in recording transactions in the accounting system is smooth and good customer service to the other departments is provided
  • Review and approval Payment and Journal Vouchers, as well supporting schedules, aging reports and reconciliations at monthly close
  • Ensure timely submission of all statutory reports including tax returns
  • Manage cash flow in the country office, approve cash advances from headquarters and maintain relationships with local banks
  • Support budget proposal development and re-alignment by supplying timely and accurate financial information to program teams
  • Support program teams in monitoring complex budget structure, using efficient project tracking tools (to be developed) to:
    • Ensure that funds are being expended in a timely manner according to the approved budget.
    • Perform budget forecast and determine if any budget realignment or prior approvals from the donor are required.
  • Provide responses and action plan for the financial aspect in donor management letter
  • Support the development and the revision of the annual operating budget (AOB) by headquarters
  • Lead preparation of consolidated donor financial reports and disbursement requests with the Donor Reporting team at PSI HQ
  • Prepare regular supplemental financial analysis for the Local Fund Agent (LFA)/GF country team as required, and ensure that these reconcile to the formal reports submitted in conjunction with PSI HQ

Manage Treasury

  • Review and approve Operating Advance Requests (OARs) for cash advances from headquarters
  • Manage cash flow in the country office and maintain relationships with local banks
  • Identify innovative ways to minimize cash risks using new technologies such as online banking and mobile money

Track, Evaluate and Improve Partners Performance

  • Review the field financial verification visit reports to partner sites and monitor compliance with award requirements and applicable regulations. When financial issues are identified, follow-up on the implementation of the corrective actions
  • Work closely with Program Managers and Controller Manager to prepare variance analysis for the quarterly/bi-annual/annual financial reports to GF and other donors
  • Link burn rate with the programmatic activities of OHMaSS and the SRs
  • Coordinate SRs financial capacity assessments and training with the Financial Compliance Officer and the Capacity Building Coordinator, to build financial and overall grant management capacity
  • Build strong relationship with partners and provide constructive feedback on areas for improvement

Coordinate with PSI Headquarter in Washington DC and funders

  • Ensure accuracy and completeness of the Monthly Financial Package is sent to PSI HQ on a timely manner
  • Work closely with PSI HQ to ensure efficient flow of information and timely reporting to donors
  • Liaise with Finance Specialist at PSI HQ to ensure accurate record of contract details in the consolidated Lawson system
  • Liaise with Grants and Contracts team in PSI HQ to ensure compliance of grant documents with PSI and donor regulations
  • Liaise with Procurement team in PSI HQ for international procurement of commodities and products
  • Liaise with funders on financial matters; support good relationships with funders

Ensure Compliance & Audit

  • Liaise with appropriate officials of the Ministry of Health and Population and the CCM to ensure that the project activities are in line with the national policies and guidelines related to the grant among sub-recipients (SRs)
  • Ensure that policy (including SR policies), process and procedure manuals as well as forms and workflows are kept up to date
  • Oversee all internal and external audits and manage relationships with auditors
  • Prepare management comments for audit reports supervise the implementation of action plans to remediate audit findings
  • In collaboration with legal counsel and the CR, minimize legal risk to the organization and address any legal issues that arise

Other

  • Perform any other related duties that may be assigned by Executive Director and PSI HQ

 

What are we looking for?

  • Professional accountant (CPA, MS, ACCA, Certified or Chartered Accountant, MBA or equivalent experience required) with experience working at senior levels required
  • At least 10 years of relevant experience
  • Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Infor Lawson, or another ERP
  • Excel, advanced (VLOOKUP, SUMIF, TRIM and MID formulas; "&" operator; pivot tables and pivot charts)
  • Working knowledge of the Global Fund and US government rules and regulations
  • Honest and ethical with high levels of integrity and confidentiality
  • Fluency in English, French and/or Creole
  • Experience working in developing countries; preferred previous experience in Haiti
  • Superior communications skills, verbal and written, including the ability to engage effectively with staff at all levels
  • Creativity, innovation and problem-solving skills

STATUS

  • Exempt

*Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

 

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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