Population Services International

Administrative Coordinator

Posted Date 1 week ago(2/8/2018 4:52 PM)
Job ID
2018-2438
# of Openings
1
Category
Technical Health Areas
Position Location: City
Washington, DC
Region
Washington, DC
Position Location: Country
United States

 

Job Title: Administrative Coordinator

Department: HIV/TB and Global Marketing

Based in Washington DC

Reports to the Director HIV/TB Department (dotted line to Director of Global Marketing)

Full Time

 

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

 

There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

 

Join us!

We are looking for Administrative Coordinator to support both the HIV/TB and Global Marketing departments with overall day-to-day operations (50% LOE per department). The Coordinator will have wide-ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. The ideal candidate is someone who will pro-actively meet administrative needs, can juggle multiple, competing priorities, and will enthusiastically ensure smooth and timely flow of work. This position is based in Washington, D.C. 

Sound like you? Read on.

 

Your contribution

  • Schedule and coordinate logistics for internal and external meetings including registrations, logistics, travel and preparations
  • Maintain the calendars of the Department Directors
  • Assist in the preparation of documents, including PowerPoint presentations, spreadsheets and correspondence
  • Create and maintain filing systems and databases and support the management of department related resources on Sharepoint.
  • Coordinate and facilitate the set-up and payment of consultant contracts
  • Assist with travel arrangements, visa applications, procurement, reconciliation and reimbursements
  • Coordinate annual budget preparation and submission
  • Support financial management by tracking expenses, processing invoices, reconciling credit card activity, assisting in managing departmental invoices and consultants, and helping ensure compliance with funding requirements.
  • Coordinate and track the provision of technical support to Network Members by department team members, and coordinate the use of the department labor trackers
  • Assist with new employee set-up within various administrative systems
  • General office duties such as minute taking, copying etc.

 

What are we looking for?

The basics

  • Bachelor’s degree preferred or equivalent work experience
  • At least 2 to 3 years of experience working in a fast-paced office environment
  • Advanced computer skills with strong Outlook and Excel skills and including other MS Office applications
  • Proven ability to develop routines to manage large workloads and organize work efficiently
  • Readiness to interact with a variety of people and assume diverse duties and tasks
  • Strong analytical/problem solving capabilities. You enjoy tackling problems and aren’t afraid to propose solutions.
  • Has excellent organization and administrative skills with special attention to detail
  • A team player and self-starter who can work gracefully under pressure
  • A quick learner
  • You don’t wait to be told what to do. You see a need and you meet it, you’re bold. You stay positive when things are difficult, manage your time effectively, and communicate with your team efficiently about your workload.
  • You thrive on working with variety of people and like working on different tasks and duties every day.
  • A commitment to international development and reproductive health and rights

What would get us excited?

  • French or Spanish fluency
  • Experience working in multicultural environments

References will be required.

 

STATUS

  • Non-Exempt
  • PSI will not consider work visa sponsorship for this position. Must be authorized to work in the United States.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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