Population Services International

  • Senior Procurement Specialist

    Posted Date 1 month ago(3/29/2018 2:35 PM)
    Job ID
    2018-2536
    # of Openings
    1
    Category
    Finance
    Position Location: City
    Arlington
    Region
    US Office
    Position Location: Country
    United States
  •  

    Job title: Senior Procurement Specialist

    Department: Procurement

    Based in Crystal City, VA

     

    Who we are

    With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

     

    There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

     

    Join us!

    The Global Health Supply Chain (GHSC-PSM) project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The Senior Procurement Specialist manages the work of a team of Procurement Specialists who receive requisition orders (ROs) from country offices and other clients, ensures contract compliance for procurement and supplier contracts, and obtain sign off from clients on finalized ROs. The Senior Procurement Specialist also is responsible for supervising, reviewing and completing necessary sourcing events (including drafting, issuing and reviewing RFXs, confirming products specifications, completing procurement requirements evaluation, and drafting or reviewing the subcontracts for execution with vendors). The Senior Procurement Specialist will also manage the day-to-day work of the team to create purchase orders (POs) and coordinate with staff across the supply chain including suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders.

    Sound like you? Read on.

     

    Your contribution

    • Supervises a team of Procurement Specialists and Procurement Associates responsible for receiving ROs, completing sourcing events, ensuring contractual compliance, obtaining client approvals, and coordinating to ensure proper shipment of orders.
    • Implements and refines policies, procedures, work instructions and guidance documents related to the Procurement function in the Global Supply Chain (GSC) unit.
    • Oversees the day-to-day work of Procurement Specialists and Procurement Associates, including workload distribution, performance management, and capacity building.
    • Responsible for the establishment of performance goals and career development plans for a team of Procurement Specialists and Procurement Associates.
    • Reviews requests and/or obtains country office and/or USAID mission approval for Requisition Orders.
    • Supervises Procurement Specialists and Procurement Associates who will work with the Forecast and Plan team, to determine whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required and provides guidance to procurement specialist for complex orders.
    • Supervises, reviews and organizes Source Selection Evaluation Board (SSEB) for each sourcing project.
    • Reviews or conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform.
    • Reviews and creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions.
    • Monitors the tender submission process for formatting, completeness, consistency, and compliance.
    • Supervises, reviews and evaluates RFX responses leveraging standardized scoring methodologies.
    • Makes supplier award recommendations to managers.
    • Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third-party contracts.
    • Conducts regular spot reviews of procurement work products for completeness, accuracy, and adherence to GSC data standards.
    • Supervises the management of data related to the tendering process.
    • Ensures that approved purchase orders are sent to suppliers, procurements are carried out in accordance with contractual requirements, suppliers are set up in the invoicing system and invoice packages are submitted to Account Payable by Procurement Specialists and Procurement Associates.
    • Ensures visibility of sourcing event status Task Orders to internal and external stakeholders, including USAID, GHSC-PSM Country Programs and GSC teams.
    • Manages target cycle time metrics goals for team.
    • Provides on the job training in best practices in procurement management.
    • Provides proactive and courteous customer service communication in both verbal and written formats.
    • Follows up on inquiries in a timely fashion.
    • Continuously works to improve and broaden health commodity product knowledge.
    • Liaises with GSC Managers to ensure coordination across the global supply chain.
    • Liaises with Quality Assurance team to ensure that requested health products meet appropriate quality standards and are in line with the (USAID) guidelines.
    • Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick up and ship goods to final destination.
    • Stays abreast of and communicates any changes in contractual requirements.

     

    What are we looking for?

    The basics

    • Minimum 7 years of procurement, supply chain, and/or technically relevant work experience in strategic sourcing and / or procurement of pharmaceuticals, medical devices, malaria commodities, or healthcare equipment.
    • Bachelor’s degree or equivalent work experience; Masters preferred.
    • Solid understanding of USAID and other Federal Acquisition Rules.
    • Experience with USG shipping and transport regulations required.
    • Previous management experience required.
    • Commercial shipping and freight experience preferred.
    • Experience living or working in developing countries preferred.
    • Willingness to work overseas for up to 4 weeks per year and to consider long-term overseas assignments.
    • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.
    • Strong knowledge of MS Office applications.
    • Ability to work both independently and as part of a team.
    • Demonstrated integrity, independent thinking, judgment, and respect for others.
    • Foreign language fluency desired.
    • Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position.

    Physical Requirements

    • Regular attendance and availability during normal business hours are required.
    • Occasionally required to stand, walk, climb stairs, and sit for long periods of time; regular use of hands to handle or feel objects, tools or controls, and files; regularly required to talk and hear; and regularly required to use computer to look up, create, and modify documents.
    • Occasionally lift and/or move up to 25 pounds.
    • Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

    Work Conditions

    • Normal office environment; usually moderate noise level.
    • Occasional exposure to environmental conditions include exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
    • Ability to travel and work abroad in less developed countries for at least 4 to 8 weeks a year. 

    STATUS

    • Exempt

    *Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

     

    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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