Population Services International

  • Associate Program Manager, SIFPO2

    Posted Date 1 month ago(1 month ago)
    Job ID
    # of Openings
    Technical Health Areas
    Position Location: City
    Washington, DC
    Position Location: Country
    United States

    Title: Associate Program Manager, SIFPO2

    Department: Family Planning & Reproductive Health Department

    Based in Washington, DC

    Up to 15% international travel

    Reports to the Program Manager, SIFPO2


    Who we are

    We are Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to safe abortion services.


    There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.


    Join us!

    The Family Planning (FP) and Reproductive Health (RH) Department supports programs in 37 countries (and counting) to deliver high-quality family planning and safe abortion services to women and girls. We protect our clients’ sexual & reproductive health rights by ensuring informed choice, voluntarism, client confidentiality & privacy, client safety and continuity of care. PSI seeks an Associate Program Manager (APM) for a USAID-funded family planning project, Support for International Family Planning and Health Organizations: Sustainable Networks (SIFPO 2), to support program management functions. The APM will have wide-ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. The ideal candidate is someone who will pro-actively meet programmatic needs, can juggle multiple, competing priorities, and will enthusiastically ensure smooth and timely flow of work. This position is based in Washington, D.C. and reports to the SIFPO2 Program Manager.


    Sound like you? Read on.


    Your contribution

    YOU WILL…Always be doing something different every day!  Some examples include:


    Support project planning and execution


    • Serve as country lead for assigned SIFPO2 field support programs by supporting program management support to the field, including providing technical reviews of reports (or securing technical review if not family planning), conducting regular country check-in calls, coordinating TA needs, monitoring workplan activity progress, and helping the in-country team achieve project deliverables.
    • With the Deputy Director, Program Manager, and Senior TA, coordinate SIFPO2 global project management including reporting, core work planning and new field support workplan development.
    • Track Core program deliverables and develop Activity Award sheets for Activity Managers of program deliverables.
    • Ensure sub-agreement compliance with support from Grants and Contracts.
    • Contribute to programmatic decision-making for the project with the SIFPO2 Core team.
    • Respond to donor and other requests by gathering, distilling and disseminating relevant information from SIFPO2 country teams. 
    • Create systematic and effective lines of communications between the SIFPO2 Core


    Provide administrative & programmatic support

    • Maintain internal knowledge management website by helping finalize and posting new content and organizing existing content
    • Assist with travel arrangements, visa applications, procurement and travel expense reconciliation
    • Manage the project-funded travel approval and reporting system
    • Review and process vendor and consultant invoices generated both through DC and the country offices via the Lawson financial system; track and reconcile credit card activity and business communications expenses
    • Coordinate and facilitate the set-up and payment of consultant contracts
    • Assist with new employee set-up within various administrative systems
    • Copy-edit donor reports and other technical documentation
    • Schedule and coordinate logistics and manage reference materials for internal and external domestic meetings, international meetings, conferences, brown-bags, trainings, and webinars
    • Provide other dynamic and proactive administrative support to the Family Planning and Reproductive Health department
    • Assist in the preparation of documents, including PowerPoint presentations, spreadsheets and correspondence


    What are we looking for?

    The candidate we hire will embody PSI’s corporate values:

    Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
    Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
    Honesty:You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
    Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
    Trust:You accept limits to your sphere of control and give colleagues the benefit of the doubt
    Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.


    The Basics

    • Bachelor’s degree required. Masters preferred in a relevant subject (MPH, MBA, MIA, etc.) and some overseas work experience.
    • A least three years relevant work experience, including experience in program management and budgeting and a strong interest in technical work.
    • Passion for working on family planning; previous experience in these areas is highly preferred.
    • Effortlessly perform a variety of tasks on short notice within designated deadlines, and keep cool under pressure.
    • Highly organized and a self-starter. You strive to make systems better.
    • Fluency in English. Ability to work in Spanish or French a plus.
    • References will be required.


    • Exempt 

    Must be authorized to work in the United States.  PSI will not consider work visa sponsorship for this position.


    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.


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