Population Services International

  • Associate Program Manager, Global Fund Management Unit

    Posted Date 2 months ago(11/8/2018 3:36 PM)
    Job ID
    # of Openings
    Country Program Operations
    Position Location: City
    Washington, DC
    Washington, DC
    Position Location: Country
    United States

    Title: Associate Program Manager

    Department: Global Fund Management Unit

    Based in Washington, D.C.

    Up to 20% international travel

    Reports to the Program Manager


    Who we are

    We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

    There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

    Join us!

    Population Services International (PSI) seeks an Associate Program Manager (APM) for the Global Fund Management Unit (GFMU). The APM should have management and international experience, relevant language skills, and be capable of thoroughly understanding and successfully implementing international health programs through Global Fund Principal Recipient grants.


    The APM will have wide‑ranging responsibilities working with PSI staff at all levels both in Washington and overseas, providing project management and operational support to a portfolio of countries. The APM will serve as the key liaison between the country teams, the GFMU and PSI global services.  The position requires flexibility, strong organizational skills and a willingness to assume varied duties and projects. 


    In addition to driving operational excellence, the APM will advise country offices and/or lead the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in our country offices, based on the specific country context and existing staffing coverage in country. The APM will work closely with colleagues in the GFMU and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.

    Sound like you? Read on.


    Your contribution

    Serve as a Champion for the Field

    • Serve as the primary contact to country offices and as a liaison between GF Project leadership in country, GFMU Program Manager, PSI HQ technical and functional departments and subrecipents themselves in some instances.
    • Advise platforms and GFMU PM on capacity building, development and strategic issues including conducting short term technical assistance visits on as needed basis.


    Help Platforms Achieve Operational Integrity and Programmatic Success

    • Monitor contract compliance across the Global Fund portfolio.
    • Work closely with the GFMU Finance Team to provide significant financial management support to the country offices including tracking of project and annual budgets from a programmatic perspective.
    • Support donor reporting process, ensuring quality submissions and document retention.
    • Complete monthly financial reviews with the GFMU Finance team and country teams, and ensure coordination of frequent procurement and supply chain management reviews where necessary.
    • Advise Program Manager and other staff members on relevant issues; keeping them informed of significant developments and/or risks.


    Subrecipient Management

    • Support and/or lead the subaward management process and support the country team, based on the country context, by building strong capacity within PSI national staff and reinforcing the development of robust systems.
    • Implement subaward management tools, templates, methods, and processes developed by PSI’s Grants and Contracts Department;
    • Advise country offices and/or lead in the development and negotiation of subagreements, based on the country context, including cost-reimbursable subagreements, Fixed Amount Agreements, Master Subagreements and Task Orders, Pre-award Letters of Authorization as well as amendments to these subagreements;
    • Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department in accordance with PSI policy;
    • Ensure Patriot Act and Transparency Act reporting and compliance;
    • Collect and file essential subaward documentation: pre-award assessments, reports, check-lists, site visits, and important email communications, and ensure this is happening in country as well.
    • Coordinate closely with the GFMU PM and Grants and Contracts Department to evaluate country office risk and design relevant monitoring and capacity building plans related to development of both internal country office staff and subrecipient capacity;
    • Follow up regularly with the country team on all subaward compliance audit findings and document resolutions.


    What are we looking for?

    The candidate we hire will embody PSI’s corporate values:

    Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

    Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.

    Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.

    Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.

    Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt

    Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin


    Our ideal candidate will possess:

    • Relevant undergraduate degree; Graduate degree (MPH, MBA, etc.) preferrable. 
    • At least three years of experience working in grant management, subaward management or a related field, some developing country working experience required
    • Working proficiency in French required  
    • Intimate knowledge of and experience working with GF policies, grant making and program implementation (both pre- & post- NFM) at PSI; multi-country experience strongly preferred
    • Strong financial acumen to be able to track SR financial and contribute to project forecasting
    • A keen sense of urgency and strong work ethic, positive mindset, and comfort with the ambiguity and pace of a dynamic and bureaucratic environment
    • Proven ability to work collaboratively across departments and with both “dotted” and “solid” line reporting and communication relationships
    • Ability and willingness to travel (up to 20%)


    References will be required. Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position. The successful candidate will be required to pass a background check.



    • Exempt


    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.