Population Services International

  • Program Assistant (Temporary)

    Posted Date 2 weeks ago(11/26/2018 5:47 PM)
    Job ID
    # of Openings
    Country Program Operations
    Position Location: City
    Washington, DC
    Washington, DC
    Position Location: Country
    United States

    Job Title: Temporary Program Assistant: Asia & Eastern Europe

    Department: Asia & Eastern Europe

    Based in Washington, DC

    Reports to the Deputy Regional Director, PSI Asia & Eastern Europe

    Travel up to 5%


    Who we are 

    We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

    There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.


    Join us! 

    PSI seeks a Program Assistant (PA) to support program management functions in the Asia and Eastern Europe department. The PA will have wide ranging responsibilities and work with PSI staff at all levels both in Washington and overseas.  The position requires flexibility and willingness to assume varied duties and projects with an emphasis on administrative tasks.  This is a 6 month assignment through the end of June 2019.  This position is based in Washington, D.C. and reports to the Deputy Regional Director for Asia and Eastern Europe.


    Sound good to you? Read on. 


    Your contribution 

    • Assist in tracking and analyzing health performance data of region and country programs
    • Perform biweekly reviews of project and labor budgets utilizing PSI’s Lawson accounting system
    • Assist with proposal budget and notes development and re-alignment of existing budgets
    • Provide dynamic and proactive administrative support to the Regional Support Team
    • Organize departmental events such as meetings, retreats, and team building activities
    • Responsibilities may include, but are not limited to selecting and securing a venue, coordinating departmental schedules, and liaising with appropriate staff to develop an agenda
    • Assist with travel arrangements for AEE staff including: helping to secure travel visas, making hotel reservations and scheduling airport pick-ups for visitors to D.C.
    • Maintain the existing departmental information management system of filing, classifying, and tracking country-specific documentation, update and maintain internal knowledge exchange online forums, design innovative ways to manage knowledge and information tracking needs
    • Prepare and/or edit presentations, proposals, and reports for the region
    • Other duties as assigned


    What are we looking for?


    The candidate we hire will embody PSI’s corporate values:

    Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

    Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.

    Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.

    Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.

    Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt

    Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin


    Our ideal candidate will possess:

    • Bachelor’s degree
    • At least one year experience working in a fast‑paced office environment
    • Experience living outside the United States and in multicultural environments preferred
    • Advanced computer skills (MS Office applications, including Word, Excel and PowerPoint)
    • Excellent organizational and administrative skills with special attention to detail and timeliness
    • Proven ability to develop routines to manage large workloads and organize work efficiently
    • Readiness to interact with a variety of people and assume diverse duties and tasks
    • Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this positon
    • References will be required.
    • The successful candidate will be required to pass a background check.


    What would get us excited?

    • The successful candidate will be a customer service oriented;
    • Exhibit excellent communication and interpersonal skills;
    • Have proven problem solving ability;
    • Work efficiently and quickly under pressure;
    • Prioritize and perform multiple tasks;
    • Team Player: You know how to connect several diverse groups of people to get things done; and
    • Self-Starter: You are not afraid to jump in from the start and get your hands dirty with minimal direction. 



    • Non-Exempt

    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.


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