Population Services International

  • Procurement Specialist, Essential Meds, GHSC-PSM

    Posted Date 2 weeks ago(1/9/2019 9:58 AM)
    Job ID
    2019-2769
    # of Openings
    2
    Category
    Finance
    Position Location: City
    Arlington
    Region
    Washington, DC
    Position Location: Country
    United States
  •  

    JOB TITLE: Procurement Specialist, GHSC-PSM                                                    

    SALARY GRADE: E2A

    BUSINESS UNIT: GHSC-Procurement and Supply Management                             

    JOB CODE: 8030

    JOB LOCATION: Washington, DC or Arlington, VA                                              

    FLSA: Exempt           

    REPORTS TO: Sourcing Supervisor, GHSC-PSM

                             

     

    General Summary

    The Global Health Supply Chain-Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID: 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. The project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.

     

    The Procurement Specialist receives requisition orders (ROs) from country offices and other clients, ensures contract compliance for procurement and supplier contracts, and obtains sign off from clients on finalized ROs. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming products specifications, completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors). The Specialist will create purchase orders (POs) and coordinate with suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders.

     

    Principal Duties and Responsibilities (Essential Functions)

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Obtains country office and/or USAID mission approval for Requisition Orders.
    • Together with the Forecast and Plan team, determines whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required.
    • Organizes Source Selection Evaluation Board (SSEB) for each sourcing project.
    • Creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions.
    • Conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform.
    • Monitors the tender submission process for formatting, completeness, consistency, and compliance.
    • Evaluates RFX responses leveraging standardized scoring methodologies.
    • Makes supplier award recommendations to supervisors.
    • Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third-party contracts.
    • Assists in the management of data related to the tendering process.
    • Provides proactive and courteous customer service communication both verbal and written formats.
    • Follows up on inquiries in a timely fashion.
    • Continuously works to improve and broaden health commodity product knowledge.
    • Liaises with Quality Assurance team and Lab Specialist team to ensure that requested health products meet appropriate quality standards and are in line with the (USAID) guidelines.
    • Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick up and ship goods to destination.
    • Stays abreast of and communicates any changes in contractual requirements.

     

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Minimum 3 years of procurement, supply chain, and/or technically relevant work experience.
    • Bachelor’s degree or equivalent work experience.
    • Solid understanding of USAID and other Federal Acquisition Rules.
    • CIPS, CPSM, or other relevant procurement certification preferred.
    • Experience living or working in developing countries preferred.
    • Technical product knowledge of one or more GHSC-PSM product areas.
    • Experience living or working in developing countries preferred.
    • Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments.
    • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.
    • Strong knowledge of MS Office applications.
    • Ability to work both independently and as part of a team.
    • Demonstrated integrity, independent thinking, judgment, and respect for others.
    • Foreign language fluency desired.

    Physical Requirements

    • Regular attendance and availability during normal business hours are required.
    • Occasionally required to stand, walk, climb stairs, and sit for long periods of time; regular use of hands to handle or feel objects, tools or controls, and files; regularly required to talk and hear; and regularly required to use computer to look up, create, and modify documents.
    • Occasionally lift and/or move up to 25 pounds.
    • Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

    Work Conditions

    • Normal office environment; usually moderate noise level.
    • Occasional exposure to environmental conditions include exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
    • Ability to travel and work abroad in less developed countries for at least 4 to 8 weeks a year.

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