Population Services International

Contracts Compliance Manager

Posted Date 3 months ago(5/19/2022 11:44 AM)
Job ID
2021-3465
# of Openings
1
Category
Compliance
Position Location: City
Washington, DC
Region
Population Services International
Position Location: Country
United States

 

Contracts Compliance Manager, PMI Impact Malaria
Grants and Contracts Department, supporting PMI Impact Malaria Project
Based in Washington, DC

Less than 10% international travel

Work From Almost Anywhere Status = will be considered on a case-by-case basis after one year of employment

Reports to Senior Manager, Grants & Contracts with a dotted line to the Associate Director, PMI Impact Malaria

 

Who we are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 5,000 entrepreneurial development professionals located in over 40 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare. 

 

Join us!

PSI and its local affiliates manage malaria control programs in 32 countries and are world leaders in malaria control implementation delivering 42 million treated mosquito nets and almost 19 million quality-assured ACTs for confirmed malaria cases in 2016.  PSI also supports national Ministries of Health to scale up malaria diagnosis especially in the private sector and to improve tracking of malaria patients through surveillance and health information systems, especially DHIS2.

 

 PMI Impact Malaria Program

The US Presidents Malaria Initiative (PMI) Impact Malaria project is PMI’s flagship global malaria service delivery project, helping to improve the quality and increase the delivery of malaria diagnosis and treatment services in up to 27 countries around the world. PMI Impact Malaria is a USAID contract hosted and led by PSI as the prime contractor.

PMI Impact Malaria works with national malaria control programs to help tackle these challenges by:

  •  Closing the gaps in malaria service delivery to get the right medicine, with the correct diagnosis, to patients in need, in the timeliest manner.
  • Unlocking the potential of key drug-based approaches, by helping countries to introduce, implement, and scale-up proven innovations to move countries forward in their elimination efforts, according to each country’s unique malaria situation.
  • Strengthening malaria health systems and the use of data for decision-making to link operational research and country-led dialogue with global technical leadership for the means of accelerating service delivery improvements and advancing key learnings. 

The PMI Impact Malaria (IM) team is a results-focused, multi-disciplined and multi-cultured team, based out of Washington DC, working through PSI country offices as well as through our partners Jhpiego, MCDI and UCSF.

 

PSI is seeking an experienced and dynamic Contracts Compliance Manager to provide cradle to grave compliance oversight of the PMI Impact Malaria project. The Contracts Compliance Manager must be proficient in USG contract requirements and have a project-oriented mind set. They must be able to provide clear, applicable, and actionable interpretations of contractual requirements within the context of project operations and be able to clearly convey and operationalize the requirements to project staff. They will be responsible for providing contractual guidance and support to PSI headquarters project staff, project subcontractors (international and local), and country-based project teams; advise staff on contractual requirements and issues, client compliance, and implementation of PSI polices, with a high level of contractual/legal, project management and systems building skills, organization, and capacity building.

The Manager will be a proactive champion for promoting contract compliance and they will work with both operations and technical staff to ensure the execution of all project activities meet contract requirements. This position requires exceptional problem-solving and a customer service solution-oriented attitude, communications and organizational skills, and the ability to work in a complex, fast-paced, multi-cultural environment with a high attention to details.

 

Your contributions

Contract Administration and Compliance

· Provide pre-award proposal development compliance support during the country buy-in phases.

· Review terms and conditions of all contract modifications prior to submission to PSI’s Grants & Contracts Department for approval

· Negotiate award and modification terms and conditions

· Drive the project Kickoff meeting process

· Work collaboratively with finance, program management, and technical staff to operationalize contract compliance requirements

· Monitor contract requirements throughout implementation

·Participate in Monthly Program Finance Reviews to stay abreast of current project activities

· Prepare CO prior approval and waiver request packages

· Establish standards of practice and monitor systems for effective contract management

· Interpret and advise HQ and in-country project staff on FAR/AIDAR regulations and guidelines, project specific policies, PSI policies, Grants & Contracts Department compliance guidance documents and tools

· Develop associated procedures and standards pertaining to the specific requirements of the Impact Malaria project

· Work with in-country staff to assess award documentation compliance and ensure correct systems and filing are in place

· Liaise with the Grants & Contracts Department for complex contractual management issues

· Review prior internal and external audits to identify areas for improvement related to contract management

· Manage/monitor asset management throughout the project

 

Subcontract and Procurement Management

· Prepare consent to subcontract requests for CO approval

· Ensure that due diligence is conducted for all

· Ensure that site visits and ongoing monitoring of HQ-based and country-based subcontractors are conducted and documented

· Review procurement actions prior to finalization and execution as directed by the Finance & Admin Manager

· Ensure Patriot Act and Transparency Act reporting and compliance for all subcontract, consultant and procurement actions

· Ensure FFATA reporting in fsrs.gov as well as Small Business Subcontract Reporting in esrs.gov for all first-tier subcontracts is completed as required

· Liaise with key stakeholders as necessary to support prime contract and subcontract requirements

 

Closeout

· Prepare for contract closeout during the beginning stages of implementation

· Verify that all prior approvals are documented and on file

· Review asset disposition plans and submit to the donor/client in time for final disposition directives

· Ensure the same preparation for any subcontracts issued under the contract

 

 Training

·  Develop clear guidance, tools, templates, and processes for project team members on the requirements for USAID approval requests and other contractual requirements and documentation

·  Train project staff on contractual requirements

 

Supervisory Responsibilities

·  May supervise a staff in accordance with PSI’s policies and applicable laws

 

Perform other duties and responsibilities as required.

 

 

What are we looking for?

·         Bachelor's Degree (or international equivalent) in a related field. Master’s Degree (or international equivalent) in a related field preferred.

·         At least 7 years or related experience. Equivalent combination of related education and experience may be substituted.

·         At least 5 years of experience related to USG contract compliance oversight and management, with an emphasis on USAID government contracting and procurement preferred

·         Demonstrated knowledge of the Federal Acquisition and Regulations, AIDAR, and 2 CFR 200, Subpart E Cost Principles and Subpart F Audit requirements.

·         Ability to write well with attention to detail.

·         Experience responding to audit inquiries.

·         Demonstrated project management and organizational skills.

·         Ability to collaborate and participate in teams with a can-do, positive attitude.

·         Stellar communication skills and an ability to develop strong partnerships, especially in a diverse, global environment.

·         Ability to maintain a customer service solution-oriented attitude and a positive approach in a fast paced, high volume work environment.

·         Ability to think logically and analytically, rapidly assess diverse information, and draw correct conclusions.

 

The candidate we hire will embody PSI’s corporate values:

Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position subject to legal eligibility requirements.

 

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: newhiresupport@psi.org or call (202)785-0072.

 
 
 
 

 

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